Printing in black and white in PowerPoint 2016 is a straightforward process that can help save on color ink and create a different look for your presentation. Whether you’re printing handouts for a meeting or creating a hard copy of your slides, you can easily change your color slides to grayscale or black and white.
Step by Step Tutorial: How to Print Black and White in PowerPoint 2016
Before we dive into the steps, let’s clarify what we’re aiming to achieve. By following these steps, you’ll be able to print your PowerPoint 2016 slides in black and white or grayscale. This can be particularly useful if you’re looking to save color ink or if your presentation will be photocopied.
Step 1: Open your PowerPoint presentation
Open the PowerPoint presentation you want to print in black and white.
Opening your PowerPoint presentation is the first step. Make sure you have saved all the changes you want before proceeding to print.
Step 2: Click on the ‘File’ tab
Click on the ‘File’ tab in the upper left corner of your screen.
The ‘File’ tab is where you’ll find all the options for managing your PowerPoint file, including printing options.
Step 3: Select ‘Print’
From the dropdown menu, select ‘Print.’
The ‘Print’ option will take you to the settings where you can adjust how your presentation will be printed.
Step 4: Click on the ‘Printer Properties’ link
Click on the ‘Printer Properties’ link, which is located next to the printer name.
In ‘Printer Properties,’ you can adjust various settings that affect how your document will be printed, including the color options.
Step 5: Choose ‘Black & White’ or ‘Grayscale’
Under the color settings, choose either ‘Black & White’ or ‘Grayscale.’
‘Black & White’ will print your slides without any shades of gray, while ‘Grayscale’ will include various shades of gray.
Step 6: Click ‘OK’ and then ‘Print’
Click ‘OK’ to save your settings, and then click ‘Print’ to print your slides.
After clicking ‘Print,’ your printer will start printing your slides in the color mode you selected.
Once you complete these steps, your PowerPoint slides will be printed in the color mode you selected. Remember to check your printer’s ink levels before starting to ensure you have enough black ink.
Tips: Printing Black and White in PowerPoint 2016
- Always preview your slides in black and white before printing to ensure they are legible and look the way you want them to.
- Consider if you need to adjust the contrast on your slides for better readability in black and white.
- Check your printer’s ink levels before printing a large number of slides.
- Remember that some colors may not be distinguishable when printed in black and white, so you may need to use patterns or different shades of gray.
- Save a copy of your presentation in color before printing in black and white, just in case you need to go back to the original.
Frequently Asked Questions
Can I print in black and white even if my slide backgrounds are colored?
Yes, you can print colored slide backgrounds in black and white by selecting the ‘Black & White’ or ‘Grayscale’ option in the printer properties.
Will printing in black and white affect the quality of images on my slides?
Printing in black and white may affect the appearance of images on your slides, as it will remove color information. Consider adjusting the contrast of your images for better quality.
Can I set my entire presentation to black and white before printing?
Yes, you can set your presentation to black and white in the ‘View’ tab by selecting ‘Grayscale,’ which will show how your slides look in black and white before printing.
Does printing in black and white save ink?
Yes, printing in black and white generally uses less ink than printing in color, especially if you’re using a lot of vibrant colors in your slides.
Can I switch back to color printing after printing in black and white?
Yes, you can switch back to color printing by changing the color settings back to color in the ‘Printer Properties’ before printing.
Summary
- Open your PowerPoint presentation.
- Click on the ‘File’ tab.
- Select ‘Print.’
- Click on the ‘Printer Properties’ link.
- Choose ‘Black & White’ or ‘Grayscale.’
- Click ‘OK’ and then ‘Print.’
Conclusion
Printing your PowerPoint 2016 presentation in black and white is a breeze once you know where to look. Whether you’re aiming to save on color ink costs or just prefer the classic look of monochrome slides, following the simple steps outlined in this article will get you there in no time. Always remember to preview your slides and adjust settings for the best results. Keep in mind that the key to a successful black and white printout lies in the contrast and legibility of your content. So next time you’re getting ready to print, consider going grayscale and see the difference it can make. And there you have it, folks—the ins and outs of how to print black and white in PowerPoint 2016.
Matthew Burleigh has been a freelance writer since the early 2000s. You can find his writing all over the Web, where his content has collectively been read millions of times.
Matthew received his Master’s degree in Computer Science, then spent over a decade as an IT consultant for small businesses before focusing on writing and website creation.
The topics he covers for MasterYourTech.com include iPhones, Microsoft Office, and Google Apps.
You can read his full bio here.