Printing PowerPoint presentations with comments can be helpful for reviewing feedback or for giving a presentation with notes. You can easily print your PowerPoint slides with comments by accessing the print settings and choosing the correct options. It’s a simple process that can enhance your presentation experience.
Step by Step Tutorial: How to Print PowerPoint with Comments
Before jumping into the nitty-gritty, let’s understand what we’re about to do. We are going to print a PowerPoint presentation with all the comments that have been added to the slides. This can be useful for various reasons, such as keeping a physical record of feedback or preparing for a meeting where you’ll discuss the comments in detail. Let’s get started!
Step 1: Open Your Presentation
Open the PowerPoint presentation that contains the comments you want to print.
After you’ve opened your PowerPoint presentation, make sure all the comments are visible. You might need to click on the ‘Comments’ icon in the toolbar to display them.
Step 2: Click on ‘File’
In the top-left corner of the screen, click on ‘File’ to access the backstage view.
This will take you away from your presentation to a menu where you can manage your file’s settings, including printing options.
Step 3: Select ‘Print’
From the menu on the left-hand side, select ‘Print’ to open the print settings.
This is where you’ll find all the options related to printing your PowerPoint presentation, including the number of copies, the printer you want to use, and more.
Step 4: Choose ‘Print All Slides’
Under the ‘Settings’ section, click on ‘Print All Slides’ to open the drop-down menu.
By default, PowerPoint is set to print all slides without comments. However, we’re going to change that in the next step.
Step 5: Select ‘Print Layout’
Choose the ‘Print Layout’ option that includes comments.
There are different print layouts available in PowerPoint, but you’ll want to pick the one that says something like ‘Full Page Slides with Comments’ to ensure your comments get printed alongside your slides.
Step 6: Click ‘Print’
After setting up everything, click on the ‘Print’ button to send your presentation to the printer.
Make sure your printer is turned on, has paper, and is ready to go. Your presentation, complete with all the comments, should start printing shortly.
Once you’ve completed these steps, your PowerPoint presentation should print out with all the comments visible on the printouts. This will allow you to easily reference the feedback or notes as you go through your presentation or meeting.
Tips: How to Print PowerPoint with Comments
- Make sure that your printer is capable of printing in color if your comments are color-coded.
- Preview your print layout before sending it to the printer to ensure comments are readable and correctly positioned.
- Consider the length of the comments and the layout to avoid cutting off any important information.
- Adjust the print settings to include multiple slides per page if you want to save paper.
- Remember that printing with comments will use more ink and paper than printing slides alone.
Frequently Asked Questions
Why can’t I see the option to print with comments?
Make sure you’re using a recent version of PowerPoint, as older versions may not have this feature. If you’re using a newer version and still can’t see it, ensure that comments are visible in your presentation.
Can I print comments separately from the slides?
Yes, you can choose to print only the comments page without the slides. This may be useful if you’re reviewing feedback.
How do I print comments from the PowerPoint app on a mobile device?
The steps may vary depending on your device and app version, but generally, you’ll need to access the print settings within the app and look for a similar ‘Print Layout’ option that includes comments.
Is there a way to print comments that are marked as resolved?
Once comments are resolved, they are typically not visible. To print resolved comments, you would need to unresolve them first.
Can I customize the way comments are printed on the page?
While PowerPoint has limited customization options for printing comments, you can adjust the orientation and scaling to better fit the comments on the page.
Summary
- Open Your Presentation
- Click on ‘File’
- Select ‘Print’
- Choose ‘Print All Slides’
- Select ‘Print Layout’
- Click ‘Print’
Conclusion
Printing a PowerPoint presentation with comments is a straightforward process that can greatly enhance your productivity. Whether you’re preparing for a meeting, reviewing feedback, or simply need a tangible record of the comments on your slides, following the steps outlined in this article will help you achieve your goal efficiently. Be sure to take advantage of the additional tips and FAQs to optimize your printing experience and troubleshoot any issues you may encounter. Always remember, the key to a successful printout is ensuring your printer settings align with the layout and content of your presentation. So, the next time you find yourself needing to print PowerPoint with comments, refer back to this guide, and you’ll be well on your way to a perfect printout. Happy printing!
Matthew Burleigh has been a freelance writer since the early 2000s. You can find his writing all over the Web, where his content has collectively been read millions of times.
Matthew received his Master’s degree in Computer Science, then spent over a decade as an IT consultant for small businesses before focusing on writing and website creation.
The topics he covers for MasterYourTech.com include iPhones, Microsoft Office, and Google Apps.
You can read his full bio here.