How to Print Notes in Powerpoint for Office 365

When you are creating and editing a presentation in Microsoft Powerpoint you have the ability to create speaker notes at the bottom of the slide. But you may be wondering how to print notes in Powerpoint 365 if you want them when presenting.

While slides in a presentation can contain a lot of information, presenters often prefer to summarize slide information in a separate way than it is displayed, or to add additional information.

But you might not have everything memorized that you want to say, which is understandable, especially with larger presentations.

This is the type of situation where Powerpoint’s speaker notes can be useful.

Our guide below is going to show you how to print out your speaker notes so that you have a hard copy of those notes that you can reference when giving your presentation.

How to Print Notes in Powerpoint for Office 365

1. Open your presentation.
2. Click File.
3. Choose Print.
4. Click the Full Page Slides button.
5. Choose Notes Pages.
6. Click Print.

Our guide continues below with additional information on printing speaker notes in Powerpoint, including pictures of these steps.

How to Print Speaker Notes in Microsoft Powerpoint (Guide with Pictures)

The steps in this article were performed in the Microsoft Powerpoint for Office 365 version of the application, but will also work in other versions of Powerpoint as well.

Step 1: Open the Powerpoint presentation containing the notes that you want to print.

Step 2: Select the File tab at the top-left of the window.

Step 3: Choose the Print option in the left column.

Step 4: Click the Full Page Slides button under the Settings section.

Step 5: Select the Notes Pages option.

Step 6: Adjust any other print settings that aren’t correct, then click the Print button.

You will notice that the Notes pages that Powerpoint prints actually include a smaller version of the slide at the top of the page, with the notes underneath. This is handy both for ensuring that you are talking about the correct slide, but also as a handout for your audience.

Additional Reading