How to Add Alt Text in Powerpoint for Office 365

Microsoft Powerpoint makes it easy to add pictures to your slides. But adding a picture is often just the first step, as you might need to add some effects or make some changes.

But there are other things you can do to a picture, including formatting it so that it’s easier for people with visual impairments to know what the picture contains.

This is accomplished with something called “alt text” and it allows screen readers to inform their users about the contents of a picture.

Our guide below is going to show you how to add alt text to a picture in Powerpoint.

How to Insert Alt Text for a Picture in Powerpoint

The steps in this article were performed in the Microsoft Powerpoint for Office 365 version of the application.

Step 1: Open your presentation in Powerpoint.

Step 2: Select a slide with the picture you wish to modify.

Step 3: Click on the picture to select it.

Step 4: Choose the Picture Format tab.

Step 5: Click the Alt Text button.

Step 6: Click inside the text box and enter the information to use as your alt text.

You can then repeat these steps for the rest of the pictures in your slideshow.

Find out how to save as a .ppt file instead of a .pptx file in Powerpoint if you need to save the file in that format instead.