Turning off the new message alert sound in Outlook 2019 is a quick and easy process. Simply go into your Outlook options, navigate to the Mail section, and adjust your message arrival settings to turn off the sound. After completing these steps, you’ll enjoy a quieter inbox without the constant interruption of alert sounds.
Step by Step Tutorial on How to Turn Off the New Message Alert Sound in Outlook 2019
Before we dive into the steps, it’s important to understand that these settings control the auditory notification you receive each time a new email lands in your inbox. By turning off the sound, you can work without disruptions or distractions caused by incoming emails.
Step 1: Open Outlook 2019
Open your Outlook 2019 application.
When you open Outlook, make sure you’re in the "Home" tab. If you’re in another section of Outlook, you won’t be able to find the options menu.
Step 2: Click on ‘File’
Click on the ‘File’ tab in the upper-left corner of the screen.
The ‘File’ tab is where you’ll find most of the behind-the-scenes settings for Outlook, including your account information and options for customization.
Step 3: Select ‘Options’
From the sidebar, select ‘Options’.
‘Options’ will take you to a new window where you can adjust various settings for your Outlook experience.
Step 4: Go to ‘Mail’ Settings
In the Outlook Options window, click on ‘Mail’ in the left pane.
The ‘Mail’ section is where you can control settings related to the arrival of new emails, including the alert sound.
Step 5: Scroll Down to the ‘Message Arrival’ Section
Scroll down until you find the ‘Message arrival’ section.
This section is specifically dedicated to customizing what happens when a new message arrives, including visual and sound alerts.
Step 6: Uncheck ‘Play a Sound’
Find the option that says ‘Play a sound’ and uncheck the box next to it.
By unchecking this option, you tell Outlook that you do not want to hear a sound every time a new message arrives.
After completing these steps, you’ll no longer hear a sound when new emails arrive in your Outlook inbox. This allows for a more focused work environment and prevents any startling interruptions caused by the alert sound.
Tips for Managing New Message Alerts in Outlook 2019
- Consider customizing your alerts further by adjusting the desktop alert settings.
- If you work in an environment where quiet is essential, consider turning off all notification sounds in your computer’s system settings.
- Explore other notification settings in Outlook to find a balance that works best for you.
- Remember that you can always reverse these changes if you decide you want the new message alert sound back.
- Keep in mind that these settings apply only to Outlook 2019 and may differ slightly in other versions of Outlook.
Frequently Asked Questions
Will turning off the sound affect my visual notifications?
No, turning off the sound will not affect your visual notifications unless you specifically adjust those settings as well.
Can I customize the new message alert sound instead of turning it off?
Yes, you can choose a different sound for your new message alerts from the same ‘Message arrival’ section in Outlook options.
Will this setting apply to all email accounts in Outlook?
The setting will apply to all email accounts that you have set up in Outlook 2019.
Is it possible to turn off the sound for only specific email accounts?
No, the sound settings in Outlook 2019 apply to all email accounts. You cannot customize them for individual accounts.
What if I change my mind and want the sound back?
You can always go back into the Outlook options and re-check the ‘Play a sound’ box to enable the new message alert sound again.
Summary
- Open Outlook 2019.
- Click on ‘File’.
- Select ‘Options’.
- Go to ‘Mail’ settings.
- Scroll to ‘Message arrival’.
- Uncheck ‘Play a sound’.
Conclusion
Now that we’ve walked through the steps to turn off the new message alert sound in Outlook 2019, you can enjoy a more peaceful and distraction-free work environment. Remember, Outlook offers a wide range of customization options for managing your email notifications, so don’t hesitate to explore and find the perfect setup for your needs. Whether you’re in an office setting or working from home, controlling the way you receive alerts can help you stay on top of your emails without constantly being interrupted by sounds. So go ahead, give these steps a try, and take one step closer to a more productive day. And if you ever find yourself missing that little ‘ping’ of a new message, it’s just a few clicks away to bring it back.
Matthew Burleigh has been a freelance writer since the early 2000s. You can find his writing all over the Web, where his content has collectively been read millions of times.
Matthew received his Master’s degree in Computer Science, then spent over a decade as an IT consultant for small businesses before focusing on writing and website creation.
The topics he covers for MasterYourTech.com include iPhones, Microsoft Office, and Google Apps.
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