Saving a PowerPoint presentation as a PDF with notes is a useful way to share your work while keeping your notes accessible. You can do this in just a few clicks, and the process is straightforward. After reading this paragraph, you should know how to save your PowerPoint as a PDF with your notes included.
Step by Step Tutorial on How to Save Powerpoint as PDF with Notes
Before we dive into the steps, let’s understand what we’re achieving here. Saving your PowerPoint as a PDF with notes can help you disseminate your presentation without losing the context provided by your speaker notes. It’s particularly useful for educational and business settings where the notes can provide additional insights.
Step 1: Open Your PowerPoint Presentation
Open the PowerPoint presentation you want to save as a PDF.
Opening your PowerPoint presentation is the first step to saving it as a PDF. You can do this by double-clicking on the file if it’s on your computer, or you can open PowerPoint and navigate to the file through the application.
Step 2: Click on ‘File’
Click on the ‘File’ tab located in the upper-left corner of the PowerPoint window.
Once you’ve opened your PowerPoint, you’ll see a variety of options in the menu bar at the top of the window. The ‘File’ tab is where you’ll find all the options for saving and exporting your presentation.
Step 3: Choose ‘Export’
From the menu on the left, choose ‘Export’.
After clicking on ‘File’, you’ll see a menu appear on the left side of the screen. Here, you’ll find the ‘Export’ option, which allows you to change the format of your PowerPoint presentation.
Step 4: Select ‘Create PDF/XPS Document’
Click on the ‘Create PDF/XPS Document’ option.
This option will allow you to convert your PowerPoint presentation into a PDF format, which is widely used and easily shareable.
Step 5: Click on ‘Create PDF/XPS’
You’ll see a button that says ‘Create PDF/XPS’; click on it.
When you click this button, a dialog box will appear allowing you to choose where to save the PDF and what to name it.
Step 6: Choose Your Options
In the dialog box, click on ‘Options’.
Before you export your PDF, you’ll want to make sure that your notes are included. Clicking on ‘Options’ will allow you to customize what gets saved in the PDF.
Step 7: Include Your Notes
Check the box that says ‘Notes Pages’ under ‘Publish what’.
By selecting ‘Notes Pages’, you’re telling PowerPoint that you want your speaker notes to be included in the PDF.
Step 8: Save Your PDF
Click ‘OK’, then ‘Publish’ to save your PowerPoint as a PDF with notes.
After clicking ‘Publish’, your PowerPoint will be saved as a PDF in the location you chose, with your notes included on each page.
After completing these steps, you’ll have a PDF version of your PowerPoint presentation with your speaker notes included. This can be emailed, printed, or shared as needed.
Tips for Saving Powerpoint as PDF with Notes
- Make sure your notes are concise and relevant, as they will be visible in the PDF.
- Review your notes for any typos or errors before saving the PDF.
- Consider the layout of your notes pages; you may want to format them for clarity.
- Use bullet points or numbering in your notes for easy reading.
- Remember that animations and transitions won’t appear in the PDF, so ensure your notes compensate for any lack of visual effects.
Frequently Asked Questions
Can I save just one slide as a PDF with notes?
Yes, you can select specific slides to save as a PDF with the notes included by choosing the ‘Current Slide’ option in the ‘Publish what’ section.
Will the PDF show my slide and notes side by side?
Yes, the default setting for ‘Notes Pages’ will display your slide on one half of the page and the notes on the other half.
Can I save the PDF with my notes in a different language?
Your notes will save in whatever language they were written in. However, you can use translation tools to translate your notes before saving the PDF.
What happens if I update my PowerPoint after saving it as a PDF?
You will need to save a new PDF. The original PDF will not update automatically with changes made to the PowerPoint presentation.
Can I save a PowerPoint as a PDF with notes on a Mac?
Yes, the process is similar on a Mac. After clicking ‘File’, choose ‘Save As’, and then select PDF from the file format options. Ensure you select ‘Notes’ under the ‘Options’ button.
Summary
- Open your PowerPoint presentation.
- Click on ‘File’.
- Choose ‘Export’.
- Select ‘Create PDF/XPS Document’.
- Click on ‘Create PDF/XPS’.
- Choose your options by clicking ‘Options’.
- Include your notes by selecting ‘Notes Pages’.
- Save your PDF by clicking ‘OK’, then ‘Publish’.
Conclusion
And there you have it! You’re now a pro at saving your PowerPoints as PDFs with notes. This nifty trick can save you time and ensure that your audience has all the information they need, even if they can’t attend your presentation in person. Whether you’re a teacher, a student, or a corporate professional, adding this skill to your arsenal can make your work more accessible and comprehensive.
In our digital age, being able to share information effectively and efficiently is vital. So go ahead, give it a try! Once you’ve mastered this, you might find yourself exploring other PowerPoint features you never knew existed. And if you ever forget, just come back to this article for a quick refresher. Now that you know how to save PowerPoint as PDF with notes, what will you share next?
Matthew Burleigh has been a freelance writer since the early 2000s. You can find his writing all over the Web, where his content has collectively been read millions of times.
Matthew received his Master’s degree in Computer Science, then spent over a decade as an IT consultant for small businesses before focusing on writing and website creation.
The topics he covers for MasterYourTech.com include iPhones, Microsoft Office, and Google Apps.
You can read his full bio here.