Removing worksheet permissions in Google Sheets is a straightforward process. All you need to do is access the sharing settings of the sheet, locate the person whose permissions you want to remove, and then remove them. Let’s dive into the details!
Step by Step Tutorial: How to Remove Worksheet Permissions in Google Sheets
Before removing someone’s permissions, it’s essential to understand that this action will prevent them from accessing or editing the worksheet. Make sure you want to completely revoke their access before proceeding.
Step 1: Open your Google Sheet
Open the Google Sheet from which you want to remove permissions.
Google Sheets is accessible from any web browser, and you can find your sheets by going to sheets.google.com or through your Google Drive.
Step 2: Click on ‘Share’
Find and click the ‘Share’ button, usually located at the top right of the screen.
The ‘Share’ button is where all the magic happens. It’s the gateway to controlling who has access to your spreadsheet and what they can do with it.
Step 3: Locate the person you want to remove
In the sharing settings, look for the person whose permissions you want to revoke.
Each person with access to your sheet will be listed here, along with their current level of permission (e.g., Editor, Viewer).
Step 4: Click on ‘Remove’
Next to the person’s name, you should see a ‘Remove’ button or a trash can icon. Click it to revoke their permissions.
Once you click ‘Remove,’ a confirmation prompt may appear, asking you to confirm your action. Make sure you’re certain before you proceed.
After completing these steps, the person you’ve removed will no longer have access to your Google Sheet. They will not be able to view or edit the worksheet unless you share it with them again.
Tips: How to Remove Worksheet Permissions in Google Sheets
- Always double-check that you’re removing the correct person. It’s easy to misclick and remove someone else’s access accidentally.
- Consider changing a person’s permissions to ‘Viewer’ instead of completely removing them if you think they might need access again in the future.
- Remember that removing someone’s access to a worksheet does not remove their access to other sheets in the same Google Sheets file if it’s a shared file.
- Communicate with the person whose permissions you’re revoking, so they’re not surprised when they can no longer access the sheet.
- Keep a record of who has access to your sheets, especially if they’re sensitive or contain important information.
Frequently Asked Questions
What if I accidentally remove the wrong person’s permissions?
Don’t worry! You can easily add them back by clicking ‘Share’ and re-entering their email address.
Can I remove permissions for multiple people at once?
Yes, you can. Simply click the ‘Remove’ button or trash can icon next to each person’s name that you want to remove.
Will the person know that their permissions have been removed?
Google Sheets does not automatically notify the person, but they will realize it when they try to access the sheet and can’t.
Is it possible to set an expiration date for someone’s permissions?
Yes, Google Sheets allows you to set an expiration date for someone’s access, which is a good alternative to removing their permissions entirely.
Can I restore someone’s permissions after removing them?
Absolutely. Just re-share the sheet with them, and they will regain access according to the permissions you set.
Summary
- Open your Google Sheet
- Click on ‘Share’
- Locate the person you want to remove
- Click on ‘Remove’
Conclusion
Removing permissions in Google Sheets is a simple but powerful tool for managing who has access to your data. Whether you’re a teacher managing a classroom spreadsheet, a business owner sharing financials with your team, or just someone who’s keen on keeping their holiday planning sheet private, knowing how to remove worksheet permissions is an essential skill. The good news is, as we’ve seen, it’s not rocket science!
Remember to use this power responsibly. Communication is key – make sure to inform the person whose permissions are being revoked to avoid any confusion or hard feelings. Also, always double-check before removing permissions to prevent any accidental lockouts.
Google Sheets is an incredibly versatile tool, and mastering its sharing settings is just the tip of the iceberg. There’s a whole world of formulas, functions, and features to explore. So, go ahead and dive deeper into what Google Sheets has to offer. And, of course, now that you know how to remove worksheet permissions in Google Sheets, you can collaborate with confidence, knowing that you have complete control over who sees and edits your spreadsheets. Happy sheeting!
Matthew Burleigh has been a freelance writer since the early 2000s. You can find his writing all over the Web, where his content has collectively been read millions of times.
Matthew received his Master’s degree in Computer Science, then spent over a decade as an IT consultant for small businesses before focusing on writing and website creation.
The topics he covers for MasterYourTech.com include iPhones, Microsoft Office, and Google Apps.
You can read his full bio here.