Sending large files via email can be a hassle, but with Outlook, it’s a breeze. By following a few simple steps, you can quickly and easily send files that are too big to attach directly. Here’s a quick rundown: Compress the file, use a cloud service, attach the file in Outlook, and send it off. Ready to learn more? Let’s dive in!
Step by Step Tutorial: Sending Large Files via Email in Outlook
Sometimes you’ve got a big file that you need to send, and you don’t want to clog up someone’s inbox or have the email bounce back because it’s too large. Outlook has got you covered. Below are the steps that will guide you through this process.
Step 1: Compress the File
First things first, you’re going to want to compress the file to make it smaller.
When you compress a file, it reduces the file size without losing any data. This is done by using a tool like WinZip or WinRAR. Simply right-click on the file, select "Send to," and then "Compressed (zipped) folder."
Step 2: Use a Cloud Service
If the file is still too large, you might want to use a cloud service like OneDrive.
With a cloud service, you upload the file to the internet, and then share a link to download it. Most email providers, including Outlook, have their own cloud service integrated.
Step 3: Attach the File in Outlook
Now it’s time to attach the file or the cloud link to your email in Outlook.
To attach a file, click the "Attach File" button in the message window. If you’re using a cloud service, there should be an option to attach a file from the cloud directly.
Step 4: Send the Email
All that’s left to do is hit "send," and off it goes!
Make sure you’ve addressed the email correctly and included a subject and message. Then, just click the send button and your recipient will soon have your large file.
After you complete these steps, your file will be on its way to the recipient. They’ll receive an email with your message and either an attachment or a link to download the file from the cloud.
Tips: Sending Large Files via Email in Outlook
- Always compress files before trying to send them via email. It’s quick and can significantly reduce the file size.
- If the file is still too large after compression, use a cloud service like OneDrive or Dropbox.
- When using a cloud service, make sure the file’s sharing settings are correct so the recipient can access it.
- Double-check the recipient’s email address before sending to avoid any delays.
- Consider sending a test email with a small file first to ensure everything is working smoothly.
Frequently Asked Questions
How large can a file be to send via Outlook?
Files attached directly to an email in Outlook can be up to 20MB, but using a cloud service can allow for much larger files.
Is it safe to send large files via email?
Yes, as long as you’re using a secure email service like Outlook and a reputable cloud service, it’s safe.
Can I send a folder of files?
Yes. Compress the folder into a zip file, and then attach or upload to a cloud service.
What happens if I try to send a file that’s too large?
Outlook will usually give you a warning, and the email won’t send until you reduce the file size or use a cloud service.
Can I send large files from the Outlook mobile app?
Yes, the process is similar, but you may need to use the app for your cloud service to upload the file first.
Summary
- Compress the File
- Use a Cloud Service
- Attach the File in Outlook
- Send the Email
Conclusion
Sending large files via email doesn’t have to be a headache. With Outlook, you’re equipped with all the tools you need to get those hefty files to their destination without a hitch. Remember, compressing files can save you a lot of time and trouble. And when all else fails, cloud services are your best friend for those really big files. Just make sure you’re mindful of your recipient’s inbox – nobody likes an email that takes ages to download! So, go ahead and share those large project files, extensive reports, or that huge collection of vacation photos with ease. Happy emailing!
Matthew Burleigh has been a freelance writer since the early 2000s. You can find his writing all over the Web, where his content has collectively been read millions of times.
Matthew received his Master’s degree in Computer Science, then spent over a decade as an IT consultant for small businesses before focusing on writing and website creation.
The topics he covers for MasterYourTech.com include iPhones, Microsoft Office, and Google Apps.
You can read his full bio here.