Sending a high importance email in Outlook is a breeze once you know where to look. It’s all about finding that little red exclamation mark that screams “urgent!” After clicking the new email button, you just need to find this symbol and click it before sending your email. And voila, your recipient will know that your message is not to be ignored.
How to Send an Outlook High Importance Email Tutorial
Sometimes you have an email that just can’t wait. Whether it’s a last-minute meeting change or an urgent request, you need the recipient to know that your message is top priority. That’s where the high importance feature in Outlook comes in handy. Follow these steps to make your email stand out in someone’s inbox.
Step 1: Open a new email message in Outlook.
Click on the “New Email” button to start composing your message.
When you first open Outlook, you usually see your inbox. But to send a new message, you’ll need to navigate to the top left corner and click on “New Email.” This will open a blank email template where you can start typing your message.
Step 2: Find the “High Importance” button.
It’s usually located in the “Tags” group of the “Message” tab.
The “High Importance” button looks like an exclamation mark inside a red circle. If you’re having trouble finding it, look for the “Tags” section in the ribbon at the top of your email. It’s usually near the middle.
Step 3: Click the “High Importance” button.
This will mark your email as high priority.
Once you’ve found the “High Importance” button, click it. You’ll know it’s activated because the exclamation mark will be highlighted. This tells Outlook (and your recipient) that your email is not just another message in the pile.
Step 4: Finish composing your email and hit send.
Type out your message, add any attachments, and when you’re ready, send it off.
After clicking the “High Importance” button, you can finish writing your email. Add a subject, type your message, and attach any necessary files. When everything’s good to go, just hit “Send,” and your high-priority message will be on its way.
Once you hit send, your email will land in the recipient’s inbox with a red exclamation mark next to it. This visual cue alerts them that your email is important and should be read as soon as possible.
Tips for Sending a High Importance Email
- Use high importance sparingly. If every email you send is marked as high priority, the feature loses its effectiveness.
- Make sure your email subject line is also clear and indicates urgency.
- Only use high importance for emails that need immediate attention, not for every day communication.
- Consider following up with a phone call or text if the matter is extremely urgent.
- Remember that not all email clients show high importance flags, so it’s still important to convey urgency in your email’s content.
Frequently Asked Questions
What if I can’t find the “High Importance” button?
If you’re having trouble, make sure you’re in the “Message” tab and look for the “Tags” group.
Will the high importance mark show up for all email clients?
No, some email clients might not display the high importance flag, so it’s best to also convey urgency in the email subject and content.
Can I mark an email as high importance after I’ve already sent it?
No, you’ll need to mark the email as high importance before sending it.
Is it possible to set a default for all emails to be sent as high importance?
It’s not recommended, and most email clients won’t have this as a default setting to avoid misuse.
Can high importance emails be automated?
Yes, you can create rules to send certain emails as high importance, but this should be used carefully to avoid overuse.
Summary
- Open a new email message in Outlook.
- Find the “High Importance” button in the “Tags” group.
- Click the “High Importance” button to mark your email.
- Finish composing your email and hit send.
Conclusion
In the fast-paced world of email communication, making sure your urgent messages get the attention they need can be a challenge. But with Outlook’s high importance feature, you can signal to your recipients that your email requires immediate attention. Just remember to use this tool wisely, as overusing it can diminish its impact. Whether you’re coordinating a last-minute project or dealing with a time-sensitive issue, knowing how to send an Outlook high importance email can be a game-changer in ensuring your message doesn’t get lost in the shuffle. Keep the tips and FAQs in mind, and you’ll be an email pro in no time. So what are you waiting for? Get out there and start sending those high-priority messages with the confidence of an Outlook expert!
Matthew Burleigh has been a freelance writer since the early 2000s. You can find his writing all over the Web, where his content has collectively been read millions of times.
Matthew received his Master’s degree in Computer Science, then spent over a decade as an IT consultant for small businesses before focusing on writing and website creation.
The topics he covers for MasterYourTech.com include iPhones, Microsoft Office, and Google Apps.
You can read his full bio here.