Printing a single column in Excel 2013 is a handy skill to have up your sleeve. Whether you’re working with a massive spreadsheet or just need to isolate specific data, knowing how to print just one column can save you time and paper. The process is simple—select the column, set the print area, and print—but there are a few nuances to ensure it prints correctly.
Step by Step Tutorial: How to Print a Single Column in Excel 2013
Before diving into the steps, understand that printing a single column involves selecting the specific column you want to print, adjusting the print settings to only include that column, and then sending it to your printer.
Step 1: Select the Column
Click on the letter at the top of the column you want to print.
Selecting the column is crucial because Excel will only print what is selected or highlighted. Make sure you click the column letter, not just a cell within the column, to select the entire column.
Step 2: Set the Print Area
Go to the Page Layout tab and click on ‘Print Area’, then select ‘Set Print Area’.
By setting the print area, you’re telling Excel exactly what you want to print. This step ensures that only the selected column will be printed, and not the entire sheet.
Step 3: Open the Print Menu
Press Ctrl + P or go to the File tab and select ‘Print’.
This action opens the print menu, where you can see a preview of your document and adjust any final print settings before printing.
Step 4: Adjust the Print Settings
Choose the correct printer and adjust other settings such as orientation, size, and margins, if necessary.
Adjusting the print settings is important to make sure the column prints the way you want it to. You might need to change the orientation to landscape if your column is wide, or adjust the margins to fit the column on the page.
Step 5: Print the Column
Click the ‘Print’ button to print your selected column.
After you click ‘Print’, your printer will begin printing the single column you selected. Make sure your printer is turned on and has enough paper before starting.
After completing these steps, you’ll have a printout of only the column you selected, which is great for meetings, presentations, or just keeping a physical record of specific data.
Tips: How to Print a Single Column in Excel 2013
- Always double-check the print preview before printing to ensure that only the selected column is included.
- If your column is too wide, consider changing the page orientation to landscape or adjusting the scale to fit the content on one page.
- Use the ‘Set Print Area’ feature to easily print multiple non-adjacent columns by holding down the Ctrl key while selecting them.
- Remember that you can clear the print area if you want to print the entire sheet after printing your selected column.
- Save your Excel file before printing in case you need to revert any changes made during the print setup.
Frequently Asked Questions
How do I select multiple columns to print?
Hold down the Ctrl key and click on each column letter that you wish to print.
When you select multiple columns, make sure you set the print area for all of them before you print. This will tell Excel to print only those columns.
Can I save the print settings for future use?
Yes, the print settings will be saved within the Excel file once you set them.
If you frequently print the same column, saving the print settings can be a huge time-saver. Just open the file, and you’re ready to print with the same settings.
What if my column is too long to fit on one page?
Excel will automatically split the column across multiple pages, but you can adjust the scaling options to fit it on one page if necessary.
In the print settings, look for scaling options such as ‘Fit Sheet on One Page’ or ‘Fit All Columns on One Page’. These options can help fit a long column onto fewer pages.
How can I check how my column will look when printed?
Use the Print Preview feature in the print menu to see how your column will look on the page.
Print Preview is an excellent way to catch any issues before wasting paper and ink. Always check the preview before hitting the print button.
Can I print a single column from the Excel app on my phone?
While the steps may vary slightly, you can print a single column from the Excel mobile app as well.
When using the Excel mobile app, look for similar options like ‘Print Area’ and print settings. However, printing from a mobile device may require a compatible printer or additional apps.
- Select the column
- Set the print area
- Open the print menu
- Adjust the print settings
- Print the column
Mastering how to print a single column in Excel 2013 is a simple yet useful skill for anyone dealing with data. It lets you focus on the information that matters without the clutter of unnecessary data. Whether you’re prepping for a presentation or simply organizing your records, this technique is a quick and efficient solution.
Remember to always preview your print job to avoid any mishaps. And don’t forget to explore the additional settings to optimize your printout for your specific needs. If you find yourself printing the same column regularly, consider saving your print settings to streamline the process even further.
Happy printing, and may your columns always align perfectly on the page!
Matthew Burleigh has been a freelance writer since the early 2000s. You can find his writing all over the Web, where his content has collectively been read millions of times.
Matthew received his Master’s degree in Computer Science, then spent over a decade as an IT consultant for small businesses before focusing on writing and website creation.
The topics he covers for MasterYourTech.com include iPhones, Microsoft Office, and Google Apps.
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